Technology has opened many doors for us to make things simpler in work. Machines were built, computers run programs and people eventually learned to apply different strategies to make the workflow smoother and less effortful.
With the rise of the internet era, cloud-based computing, and artificial intelligence, there are even more tools and systems that companies can adapt to build a robust workflow process. Whether you are a small business owner or someone managing a large corporation, you can apply many programs that can make things easier for you and your employees.
In this post, we will be discussing the top five strategies that can help you automate systems in your business to improve productivity.
5 Workflow Automation Strategies To Maximize Productivity
Use a cloud-based platform for streamlined output
If you are working with a large team where people often exchange information you can opt for a cloud-based platform that can help improve the data dissemination and distribution of output. The common problems for large teams, such as in content creation or marketing, is the delegation of tasks across many people.
When information is relayed from person to person, some data may turn inaccurate or lost, which lowers the quality of the output. Additionally, there is more time taken when people need to pass information in various formats such as emails, in-person discussions, or messages.
Using a cloud-based platform that is specific to the needs of the company can help in having a main database where all the information is stored. People also have the option to communicate, delegate tasks, and submit their output in this single, comprehensive platform.
Gone are the days where businesses have to take your credit card information on the phone for processing. If you desire to boost productivity in your workflow, payment automation should happen between you and your clients as well as between you and your suppliers.
Payment automation can be done through signing up for an all-in-one payment merchant that processes major credit cards, debit cards, or other platforms such as Paypal or Payoneer. Having this integrated in your website can help simplify the process for your customer. The option to save card information is also essential for repeat customers.
Communicate workflow goals as an initial step
Another thing to consider is having open communication between your employees. If your goal is to boost productivity in the workflow process, make your objectives known at the beginning of your start date.
Explain how the process will work, such as the transfer of goods, accepting client calls, packaging, shipping, and all other applicable areas in your business. If possible, also use visuals or time-based reminders on the workflow process to make things easier for your employees during the first few days.
Communication is the foundation of an effective strategy, so be sure to put these in the initial stages of upgrading your workflow productivity. This helps employees master the automation process as you adapt a new strategy.
Modify the environment
The environment also plays a big part in the levels of productivity in the workplace. For any industry, there are three traits that can help make the business’ output quicker and higher in quality.
- Clutter-free: An office or workspace filled with clutter makes it challenging to do functional activities. All places should have a designated location or storage.
- Accessibility:As people engage in the workplace, the rooms, equipment, and tools should be accessible with minimal distractions. It is ideal to group items and places together in relation to the tasks involved.
- Strategic: Aside from being accessible, the environment should also be strategic to help you accomplish increased productivity. For example, in manufacturing plants, the step-by-step process of product creation should be considered as the company designs the environment.
Use artificial intelligence for repetitive but crucial tasks
Artificial intelligence is very useful in the automation of workflow processes. We often assume that AI is only applicable in robotics, but it has more uses now in helping automate some tasks in the workplace.
To make AI work for you, list down time-consuming repetitive tasks in your business. In these tasks, see if there are some which can be done through AI. For example, data gathering, marketing, or communications can be assisted with smart or AI technology. There are robo-chat software, AI marketing tools, or automated CRM platforms that can help you get more tasks done without extra hands.
Workflow Automation: Utilizing Technology to Boost Productivity
The goal of technology is to make our work and lives better. Through these examples, you can gather ideas on how to improve your productivity through workflow automation.