Running a business can be challenging. When it comes to handling operations, a manager is expected to have everything in order. As a task leader and team manager, you should always have full visibility of all your projects, no matter how big or small. If you wish to be more efficient in staying on top of things, then you should have the right tools and processes in place. This is where visual project management can come in handy.
What is Visual Project Management?
Visual project management is the concept of presenting tasks or projects in a visual manner to provide team members with better work visibility. By implementing this practice, a team manager can take advantage of a number of perks which can help improve their team’s overall productivity. By implementing visual project management, your organization can reap these five great benefits:
- Supports better collaboration and communication
For a team to be effective, team members should constantly practice healthy communication and collaboration. Many PM software nowadays are designed to provide team leaders and their members a better and easier way to work with one another. In fact, a recent survey shows that 58% of people who use PM software in their business experienced a better team collaboration and 55% found that it also improved team communication. With the right project management (PM) tool, your team can help you achieve your business goals more efficiently.
- Convenient file and resource sharing
For a business to function better, they should implement a more efficient form of file and resource sharing and management. And that is a feature that most PM tools have. By using a PM tool for your business, you can easily share files, data and other resources to help you complete all of your pending tasks. This can also help project managers provide a more accurate resource forecast and time estimates for project completions. In fact, when it comes to choosing project management software, statistics show that 53% of people view resource management as an essential feature. And this makes perfect sense, considering that by optimizing your resources, your business can improve its earning capacity and potentially eliminate waste when completing projects.
- Better visibility of pending tasks
A key feature of most visual project management software is workload visibility. By providing teams with a better visual of the current scale and state of their project, teams can better gauge how many tasks are still pending and how soon they should be completed. With better work visibility, you won’t have to point out to your team members where their focus is needed, since they will also be able to monitor what tasks are pending at the moment. PM tools such as a Kanban board or a timeline can easily show which task needs prioritization. It also makes it easy for team managers to assign tasks, monitor their progress and keep track of the whole team’s productivity.
- Task updates are visible real-time
To help boost productivity in your business, it’s important for everyone in your team to receive immediate updates about tasks and changes in all your projects. The availability of instant notifications in PM tools makes it possible for teams to eliminate time wastage. It helps team members proceed with their work as soon as tasks are forwarded to them. Whether the team leader assigns them, or they are automatically added to their work queue after a specific requirement is fulfilled, this feature can be a great solution for teams to manage tasks and resources better.
- Makes it easy to monitor work progress and issues
Visual project management tools are designed to improve efficiency all across the team. And because everything is visible to everyone, especially to team leaders, it makes it easier to monitor the progress of tasks each team member is assigned with. Aside from monitoring tasks, you can also keep track of any issues and bottlenecks that might come up within your processes. This can come in very handy when it comes to work delegation and prioritization. By knowing where issues lie, your whole team can realign your priorities and swarm towards where the problems are so that they can be resolved quickly.
By having a visual project management software as part of your business tools, you can achieve better productivity and implement a leaner business process. No matter what type of project management tool you decide to use, with proper use and implementation, you are sure to reap all of its benefits and be able to manage your business better.
Christine Joy Leal is an experienced freelance writer and content manager, wife and mother-of-two. She loves keeping things in order and enjoys using the Kanban and Agile methodologies to manage all her writing projects, daily tasks, and other personal matters that require efficient organization. Apart from managing her busy content writing career, she also enjoys books, movies, TV series, online games, music, and crocheting.She also writes blogs for Kanban Zone and for her personal website.